yourdata365.com

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"Business model is an affiliate-driven review and comparison hub for Microsoft 365 backup and compliance.",
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"site_copy": {
"hero": {
"headline": "Own Your Microsoft 365 Data—Every Day",
"subheadline": "Independent buyer’s guide for SMBs, MSPs, and IT admins to choose, implement, and audit Microsoft 365 backup and compliance with less risk and faster recovery, in under 14 days.",
"hero_body": "Accidental deletions, ransomware, and legal holds keep you awake because Microsoft’s defaults won’t bail you out. Forums, vendor hype, and scattered checklists waste hours while gaps in retention quietly turn into audit findings. YourData365 shows what matters, compares real options, and hands you a step-by-step playbook to lock down Microsoft 365.",
"cta_text": "Compare providers now",
"cta_secondary_text": "Get checklist"
},
"problem": {
"problem_title": "I can’t gamble on Microsoft’s retention defaults.",
"problem_body": "An employee deletes a Teams channel Friday; Legal asks for it Monday. A malware rule drains a mailbox overnight. Your CFO requests 7‑year retention, but policies clash across SharePoint. You try to stitch together native tools and scripts. One missed setting becomes a costly investigation and a weekend rebuild.",
"problem_points": [
"Microsoft 365 isn’t a true backup; it’s limited retention with complex, changing rules.",
"Manual policies drift, especially across Teams, SharePoint, and OneDrive, creating silent exposure.",
"Recovery time balloons when exports, eDiscovery, and restores require multiple consoles and approvals.",
"Auditors expect documented processes, not tribal knowledge and screenshots buried in tickets."
]
},
"solution": {
"solution_title": "Decide fast, implement clean, prove compliance with confidence.",
"solution_body": "The overlooked truth: backup is about recovery objectives and proof, not just storage. YourData365 distills Microsoft’s shared-responsibility model into clear choices and step-by-step playbooks for Exchange, SharePoint, OneDrive, and Teams. Before: scattered policies and risky gaps. After: selected vendor, configured retention, tested restores, and audit-ready evidence.",
"solution_points": [
"Shared-responsibility model translated into actions that cut recovery time by 35–55% in test scenarios.",
"Side-by-side vendor matrices for retention, encryption, legal hold, and pricing to keep budgets predictable.",
"Implementation checklists per workload—80% of setup finished within one week for most teams.",
"Audit-ready templates and logs to satisfy ISO, SOC, and GDPR conversations without scrambling.",
"Restore drills and schedules to hit RPO/RTO targets you can defend in reviews."
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"about": {
"about_title": "Why YourData365 Exists",
"about": "YourData365 was started by admins and MSP operators who kept seeing the same pattern: teams believed Microsoft was their backup. The wake-up call came after a routine offboarding erased a critical Teams project, and nothing in native retention brought it back cleanly. We spent months mapping policies, testing vendors, and translating legal requirements into checklists IT can actually run. Early guides cut restore times for several small teams from hours to minutes. We’ve worked the tickets, sat in the audits, and rewritten the runbooks. Today, we distill that hard-won knowledge into clear comparisons and practical playbooks so you don’t learn the hard way. Our purpose is simple: help you own your data, every day of the year.",
"mission_statement": "Make Microsoft 365 backup and compliance straightforward for SMBs and MSPs by providing unbiased comparisons, pragmatic implementation guides, and audit-ready documentation that reduce risk, recovery time, and administrative overhead."
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"features": {
"features": [
{
"title": "Clear picks by use case and budget",
"summary": "We narrow choices to the best fits for your size, risk, and spend.",
"detail": "Stop sifting endless feature lists and pick options proven to meet real objectives. Our shortlists factor retention, encryption, legal hold, data residency, and total cost.",
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{
"title": "Workload‑specific setup playbooks",
"summary": "Step-by-step guides for Exchange, SharePoint, OneDrive, and Teams.",
"detail": "Each playbook shows exact screens, recommended defaults, and caveats that bite later. Finish baseline protection in days, then harden for audits without rework.",
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{
"title": "Side‑by‑side vendor comparison matrix",
"summary": "Compare retention, recovery, encryption, locations, and licensing in minutes.",
"detail": "See what matters on one page, with plain‑English explanations. Filter by compliance needs like GDPR, HIPAA, or financial record retention and avoid surprise add‑ons.",
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{
"title": "Audit‑ready documentation bundle",
"summary": "Exportable policies, process maps, and evidence logs.",
"detail": "Hand an auditor a packet that matches your configuration and restore tests. Reduce interview time, back‑and‑forth emails, and uncomfortable gaps in your story.",
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{
"title": "Restore drill scheduler and logs",
"summary": "Plan quarterly tests; capture results and sign‑offs.",
"detail": "Prove you can recover mailboxes, files, and Teams artifacts within targets. Build confidence across IT, finance, and legal while improving your playbook each quarter.",
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{
"title": "Risk calculator with RPO/RTO targets",
"summary": "Quantify exposure and set defensible objectives.",
"detail": "Translate downtime and data loss into dollars for the business conversation. Set realistic RPO/RTO by workload and align vendor capability to those targets.",
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{
"title": "MSP multi‑tenant patterns that scale",
"summary": "Replicable templates for managed customers.",
"detail": "Standardize offerings while keeping flexibility for regulated clients. Reduce onboarding time, decrease support noise, and expand margin with predictable service levels.",
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{
"title": "No‑nonsense buyer education hub",
"summary": "Short videos, checklists, and field notes.",
"detail": "We explain jargon with practical examples and screenshots from real consoles. Your team gains confidence fast without sitting through product pitches or long webinars.",
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"how_it_works": {
"steps": [
{
"title": "Assess your risk in 15 minutes",
"description": "Run the quick assessment to estimate exposure and set preliminary RPO/RTO by workload. You’ll immediately see where a small change saves hours later."
},
{
"title": "Compare vendors with our matrix",
"description": "Filter by retention, encryption, data residency, and budget to reach a shortlist in under an hour. Feel confident you’re not missing a hidden limitation."
},
{
"title": "Configure using the playbooks",
"description": "Follow workload‑specific steps to baseline protection in 3–5 days. Enjoy the relief of clean, documented policies that won’t surprise you during audits."
},
{
"title": "Prove it with restore drills",
"description": "Schedule drills and capture evidence in 1–2 hours per quarter. Sleep better knowing you can restore what matters within targets you set."
}
]
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"stats": {
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"label": "Median time to baseline setup",
"value": "9.2 days",
"context": "Teams using our playbooks typically complete baseline protection in under two weeks.",
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{
"label": "Restore time improvement",
"value": "41% faster",
"context": "Structured configuration and drills reduce mailbox and file restore times significantly.",
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{
"label": "Vendors compared in matrix",
"value": "27 platforms",
"context": "Covers leading Microsoft 365 backup and compliance providers across common SMB/MSP needs.",
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{
"label": "Checklist downloads (6 months)",
"value": "3,480 downloads",
"context": "Popular quick-starts for Exchange, SharePoint, OneDrive, and Teams.",
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{
"label": "Average budget predictability",
"value": "24% gain",
"context": "Shortlist alignment reduces surprise add‑ons and billing disputes.",
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{
"label": "Policy drift incidents",
"value": "−38%",
"context": "Documented runbooks lower misconfigurations and accidental policy changes.",
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{
"label": "Quarterly drill completion",
"value": "86% rate",
"context": "Teams adopting scheduler complete more consistent restore drills.",
"source_style": "internal_benchmark"
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{
"label": "Human error in data loss",
"value": "43%",
"context": "Industry studies attribute a large share of SaaS data loss to mistakes, not attacks.",
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"testimonials": {
"items": [
{
"name": "Maya L.",
"role": "IT Manager",
"company": "Manufacturing SMB",
"company_size": "51-200",
"segment": "SMB",
"quote": "We cut mailbox restore time from roughly 2 hours to 28 minutes after following the playbooks. The audit templates turned a stressful week into a one‑hour meeting."
},
{
"name": "Jordan P.",
"role": "Owner & vCIO",
"company": "Regional MSP",
"company_size": "11-50",
"segment": "MSP",
"quote": "The matrix saved us days on vendor selection. Standardizing our 365 backup offer boosted margin by 17% across three new clients."
},
{
"name": "Priya S.",
"role": "Compliance Lead",
"company": "Healthcare Group",
"company_size": "51-200",
"segment": "Healthcare",
"quote": "We needed 7‑year retention with clear legal hold. YourData365 helped us document everything and pass our internal review on the first attempt."
},
{
"name": "Evan R.",
"role": "Systems Administrator",
"company": "Tech Startup",
"company_size": "11-50",
"segment": "SaaS",
"quote": "I finally understand Microsoft’s shared responsibility model. Our RPO moved from 24 hours to 4 hours, and leadership noticed."
}
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"pricing": {
"tiers": [
{
"name": "Starter",
"price": "Free",
"description": "Core guides and the vendor comparison matrix for quick, confident decisions.",
"features": [
"Access to vendor matrix and filters",
"Quick‑start checklists for all workloads",
"Risk assessment tool (basic)",
"Monthly newsletter with field notes"
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{
"name": "Pro",
"price": "$119/mo",
"description": "Everything you need to implement, document, and test Microsoft 365 backup with confidence.",
"features": [
"Full setup playbooks with screenshots",
"Audit‑ready policy and evidence templates",
"Restore drill scheduler and logs",
"Risk calculator with RPO/RTO planner",
"Email support for implementation questions"
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{
"name": "MSP Partner",
"price": "$249/mo",
"description": "Scale across tenants with reusable patterns, co‑branded materials, and priority assistance.",
"features": [
"Multi‑tenant templates and offers",
"Co‑branded checklists for clients",
"Quarterly review call with our team",
"Early access to new vendor analyses",
"Priority email support"
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"faq": {
"faq_items": [
{
"question": "Do you replace a backup vendor?",
"answer": "No. We help you choose and configure a vendor that fits your recovery and compliance objectives. YourData365 is an independent guide. We translate requirements into decisions and playbooks so your chosen platform delivers results you can prove."
},
{
"question": "Why not just use Microsoft’s native retention?",
"answer": "Retention is not the same as independent backup. Native options help with convenience and some compliance scenarios, but they don’t cover many accidental deletions, ransomware rollback, or streamlined point‑in‑time restores. Most teams pair Microsoft 365 with a dedicated backup."
},
{
"question": "How fast can we get value?",
"answer": "Most teams reach a solid baseline in 7–14 days, depending on scope and approvals. The matrix cuts research time, and the playbooks remove guesswork. Expect faster, cleaner restores after your first drill and documented confidence for your next audit."
},
{
"question": "What if budgets are tight?",
"answer": "We prioritize outcome per dollar and highlight pricing gotchas. Many teams report 18–32% spend reductions by matching features to actual RPO/RTO and legal needs. If you must phase adoption, we provide a minimal viable setup path to reduce risk immediately."
},
{
"question": "How do you stay unbiased if you earn affiliate revenue?",
"answer": "We disclose affiliate relationships and still score vendors against the same objective criteria. Our matrices explain trade‑offs plainly, and we include scenarios where a free or lower‑cost approach may be adequate. If a vendor doesn’t fit, we say so."
},
{
"question": "Is YourData365 right for my team?",
"answer": "If you run Microsoft 365 and care about recovery and compliance, yes. It might NOT be for you if you’re not permitted to use third‑party backups, or if you require a bespoke consultation rather than actionable self‑service guidance."
},
{
"question": "What about security and privacy?",
"answer": "We don’t process your Microsoft 365 data. Our tools and templates run in your environment. If you share configuration details during support, we handle them confidentially and delete upon request. See our privacy policy for specifics."
},
{
"question": "Can MSPs apply this across tenants?",
"answer": "Yes. The MSP Partner tier includes repeatable patterns, pricing frameworks, and co‑branded client materials. It helps you onboard faster, standardize quality, and defend margins with clear deliverables."
},
{
"question": "Do you cover legal hold and eDiscovery?",
"answer": "We explain how legal hold intersects with backup and where each tool fits. You’ll get configuration guidance and documentation templates so legal, IT, and finance speak the same language during reviews."
},
{
"question": "What support is included?",
"answer": "Starter is self‑serve. Pro includes email support for implementation questions. MSP Partner adds a quarterly review call and priority responses so you keep momentum."
}
]
},
"contact": {
"contact_title": "Talk to a real human",
"contact_body": "Have a unique compliance need or MSP scenario? Send a note and we’ll point you to the fastest path.",
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"cta_text": "Request a vendor match"
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"cta_final": {
"headline": "Own your Microsoft 365 data—starting today",
"subheadline": "Pick a vendor with confidence, configure in days, and prove you can restore what matters.",
"primary_cta_text": "Compare providers now",
"secondary_cta_text": "Download setup checklist"
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"footer": {
"tagline": "Practical guidance for Microsoft 365 backup and compliance.",
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"legal": "YourData365 is an independent resource. We may earn commissions from recommended vendors—our reviews remain unbiased.",
"copyright": "© 2026 YourData365. All rights reserved."
}
}
}