Interactive Tool

Chain-of-Custody & Compliance Packaging Checklist

Interactive Checklist for DLT Recovery Leads

Chain-of-Custody & Compliance Packaging Checklist - DLT Tape Recovery Hub

Chain-of-Custody & Compliance Packaging Checklist

Ensure compliant, low-risk shipment of DLT tapes to a recovery lab. Track critical steps, estimate costs, and generate a report.

Compliance-focused Realistic estimates 0 of 0 items complete
Completion 0%

Shipment Details

Enter at least 1 tape.
Enter a non-negative value.
Select a distance.
Pricing assumptions: ESD bag $0.35, desiccant $0.15 per tape; tamper seals $0.40 ea; hard case $45 + dividers $12 per case (20 tape capacity); data logger $22; shock indicator $3; chain-of-custody surcharge $25; signature $6; shipping rate $1.80–$2.80/lb by distance.

Pre-Ship Inventory & Labeling

Inventory all tapes with barcode/volume IDs recorded
Maintain a spreadsheet with serials, barcodes, media type, and condition notes.
Critical
Photograph labels and physical condition
Front/back photos reduce dispute friction.
Assign unique shipment ID and planned seal numbers
E.g., SHP-YYYYMMDD-XYZ; pre-list seal serials on the form.
Critical
Prepare chain-of-custody form (sender/receiver, contents, signatures)
Print two copies: one inside, one outside pouch.
Critical

Protective Packaging & ESD Controls

Place each tape in an anti-static (ESD) bag
One per cartridge; fold and tape closed.
Critical
Add desiccant packs (≥10g) to each bag or container
Aim for 20–50% RH; replace if color indicator shows saturation.
Use dense foam cushioning; avoid bubble wrap
Vertical storage orientation; no rattling space.
Pack tapes vertically with dividers (max 20 per case/box)
Prevents magnetic contact and label abrasion.
Apply shock/tilt indicators to exterior
Evidence tampering/mishandling during transit.
Optional
Include a temperature/humidity data logger
Useful for compliance and dispute resolution.
Optional

Sealing & Tamper Evidence

Apply tamper-evident seals to all case/box openings
Record seal serial numbers on custody form.
Critical
Apply “Do Not X-Ray / Magnetic Media” and “Fragile” labels
Place near shipping label barcode.
Double-box with ≥2 inches of padding on all sides
Outer carton rated ≥ 200# burst / 32 ECT.

Carrier, Insurance & Documentation

Select carrier with documented chain-of-custody
Use restricted delivery and capture handoff names/IDs.
Critical
Insure shipment for declared value
Attach COI if required; premium ~0.75% (min $15).
Critical
Require adult signature / restricted delivery
Avoid release without scan/signature.
Attach custody form inside and outside (pouch)
Include shipment ID and seal serials.
Schedule pickup; capture handoff timestamp and ID
Photo of driver ID/badge if permitted.
0%
Compliance

Your Checklist Summary

Weighted for critical controls Gaps below list critical misses

    Packaging & Materials

    Estimated materials cost: $0.00

    Risk & Insurance

    Expected transit incident probability: 0.0%
    Baseline varies by distance; controls reduce exposure.

    Cost Breakdown

    Estimates
    Item Amount
    Total Out-of-Pocket $0.00
    Per-Tape Estimate $0.00

    Risk & Coverage

    Planning
    Metric Value
    Baseline incident probability 0.0%
    Adjusted incident probability 0.0%
    Expected loss (uninsured) $0.00
    Recommended declared value $0.00
    Insurance premium estimate $0.00
    Premium modeled at 0.75% of declared value (min $15). Assumes $100 deductible.
    DLT Tape Recovery Hub • Chain-of-Custody, Packaging, and Lab Matching for urgent tape recovery.
    More Tools
    Explore other interactive tools for DLT Tape Recovery Hub
    DLT Tape Recovery Time & Cost Estimator
    Interactive tool
    Vetted DLT Lab Side‑by‑Side Comparator
    Interactive tool